To save time when managing return requests, you can set up rules to automatically accept returns or send immediate refunds.
When you sell on 4Bike, you need to state whether you accept returns or not, and if so, under what conditions. For example, you might include information on who pays for return postage, or that you’re willing to accept returns for a specific period of time after a sale. Whatever you decide your policy is, it needs to be clearly specified in your listings.
If your policy is to accept returns, you can set up rules that automate the way that you manage different parts of the return process. For example, you can create rules to:
Handling some returns automatically not only saves you time, it’s also great customer service, as the buyer gets their return request sorted out straight away.
Returns that qualify for auto-acceptance
To qualify for automatic acceptance, a return request must meet the following criteria:
The process occurs for all return reasons, except for “Arrived damaged”, “Missing parts or pieces” and “Doesn’t seem authentic”. For these return reasons, you can either accept the return or provide an alternative solution to the buyer. For more information, see our page on handling a return request.
Automatic returns acceptance process
Here’s how returns that qualify for auto-acceptance will be processed:
Setting your returns rules
Here’s how to set your returns rules:
Changes to your return rules will automatically apply to all future return requests, but won’t apply to returns already in progress.
Creating advance returns rules
You can also create your own advanced return rules. Here’s how:
Even if you specify “no returns accepted”, under the 4Bike Money Back Guarantee the buyer can still return an item if it doesn’t match the listing description.
Return merchandise authorisation
If you use return merchandise authorisation (RMA), you’ll have 3 business days to provide your buyers with a label before they can send the item back. After 3 business days have lapsed, the return will be automatically accepted and a label will be provided to the buyer on your behalf.
For cases where you may want the buyer to return an item to a different location than the one from which you sent it, you have the flexibility to specify the location when you set rules in your Returns preferences.
We recommend that you refund the buyer as soon as you receive the return. However, if the item’s tracking information confirms delivery to you or your address, 2 business days have elapsed and the refund has not yet been issued to the buyer, 4Bike may automatically issue a refund on your behalf. We’ll also consider buyer/seller risk and performance data in determining whether to automate a refund.
In some situations, a return label won’t be available and we’ll ask that you and the buyer make alternative postage arrangements. For example, the buyer may need to obtain their own return label to post the item back to you.
The other conditions where auto-acceptance isn’t enabled are as follows: